The passport editor: Guided and One page views
Last updated October 9, 2026
Two views, one passport
Use the toggle at the top of the editor to switch at any time:
- Guided (the default) walks you through one chapter at a time, with Back and Continue buttons and a step indicator like "Step 2 of 7". Good for your first passports.
- One page stacks every chapter on a single page so you can fill the sections in any order. Good once you know the fields and want to move fast.
The two views edit the same data, and the editor remembers your last choice. The header also holds a Preview button that opens the passport's public page in a new tab — see Drafts vs published passports for who can see that page before you publish.
The chapters
A textile passport has six content chapters plus a final review step:
- Product basics — what it is and how it's identified, plus product photos. For a product sold in several sizes or colours, this is also where each one gets its own barcode; see Sizes and colours under one passport.
- Manufacturer — who makes it and where they're based.
- Materials & care — fibre composition and care guidance.
- Manufacturing — where and how it's made.
- Sustainability & compliance — environmental data and regulatory compliance, plus documents and certifications.
- Additional information — the fields your workspace adds to every product, such as a warranty period, spare-parts availability or a link to the user manual. A field you add applies to every product in your workspace.
- Review & publish — the final check, your QR code, and the Publish button.
A General Product passport uses the same structure minus the textile-specific chapters (Materials & care and Manufacturing), since those fields don't exist in its schema. Every passport still ends with Additional information before the review step.
Autosave
There is no save button. Changes are saved automatically about a second after you stop typing, and the status bar at the bottom of the editor cycles through Saving... and Saved. When idle it reads Auto-saved. Opening the Preview or navigating elsewhere in the app saves any pending changes first; if you're closing the tab, just wait for Saved to appear.
Changes to a published passport reach its public page at once. Its translations follow a short while after you stop typing. If they could not update, the editor shows an Update translations button.
If saving fails, you'll see "Couldn’t save your changes. Check your connection and try again." — your edits stay in the editor until the save goes through.
Sizes and colours work differently. They are saved only when you click Add N entries in the Sizes and colours sheet, and the sheet confirms with "N entries added." Rows typed into the sheet but not added stay there for your editor session, unsaved. The QR codes for those entries download from Review & publish.
The completeness meter
The bar in the editor header shows how much of what must be settled before you publish is done. That is the publish-required fields, plus any field an error refuses the publish over even though you were not required to fill it. A field counts as done when it has a value and passes validation; a filled-in field with an error doesn't count. At 100% the label changes to Ready to publish.
The bottom bar keeps a running count too: per chapter in the Guided view ("2/3 required in this step") and across the whole passport in One page. For exactly what the meter measures and what validation checks, see Completeness and validation.
Required vs optional fields
Fields that must be complete before publishing carry a To publish badge. Everything else is optional — sections that are fully optional are labelled "— optional", and less common fields sit behind an Add optional detail control so the form stays compact.
Optional doesn't mean pointless: the more you fill in, the more useful the public passport is. Our guide on what data to collect for a DPP walks through every data point. But none of it blocks a draft. To publish fields block publishing, and so does an error on any other field — a value out of range, or one that needs a second field you have left blank.
Where AI assists appear
Three assists are built into the editor. Each one suggests; you review and decide what to apply — nothing is written to your passport or published without you accepting it.
- Suggest compliant wording appears under a text field when your wording triggers an environmental-claim advisory. It proposes rewrites of your own text; you pick one with Use this wording or keep what you have.
- Suggest care symbols appears under the free-text care instructions once you've written some. It proposes matching ISO 3758 symbols, and applying sets your care symbol selection to the suggested list.
- Explain what's missing sits in the Review & publish step whenever fields are still needed. It explains what each missing field is, why it's needed, and how to get it — informational guidance, not legal advice.
AI suggestions are drafts, not decisions
Every AI panel in the editor says it plainly: suggestions are generated from your own text, and you remain responsible for what you publish. Review before applying.
Ready to go live? Publishing a passport covers the Review step, QR codes, and plan limits.
Frequently asked questions
Is there a save button?
Not for passport fields: changes are saved automatically about a second after you stop typing, and the status bar at the bottom of the editor shows Saving... and then Saved. Sizes and colours are the exception. They are saved when you click Add N entries in the Sizes and colours sheet, never on their own.
What does the To publish badge on a field mean?
That field must be complete before the passport can be published. You can save drafts without it, but the Publish button stays disabled until every To publish field is filled and valid.
Do I lose data when I switch between Guided and One page?
No. Both views edit exactly the same data — the toggle only changes how the sections are laid out. The editor also remembers which view you used last.